Equipment Inventory

  • Equipment/inventory management of items purchased with federal funds:

    • LEAs must maintain documentation to substantiate that all equipment purchases are reasonable, necessary, and allowable in accordance with federal, state and program requirements.  (2 CFR Section 200.313 and 200.403-409; California Education Code (Ed Code) Section 35168; and CARES Act)
    • The LEA must conduct a physical inventory of the property and the results must be reconciled with the property records at least once every two years.  (2 CFR Section 200.313[d][2]; CSAM Procedure 410) 
    • During an FPM review: once the complete General Ledger has been provided, the reviewer will select a sample of invoices for review. Invoices should be itemized to identify exactly what was purchased and how the expenditure benefited the program.

     

    Definitions:

    • 4300 Supplies  -$499 or less per unit- consumable materials, food items, periodicals, etc. 
    • 4400 Equipment   -$500-$14,999- computers, scanners, etc. (Any item $5,000 or more requires pre approval from CDE)
    • 6400 Equipment-Capital Expenditures - $15,000 or more

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