Travel Claims

The Internal Revenue Service has announced that the standard mileage rate will increase from .67 cents to .70 cents effective January 1, 2025. Please remember this mileage change when completing your travel forms for January 1, 2025 - December 31, 2025.  The new updated forms are provided below.

• Conference and Travel Directions At A Glance
   
• "NEW"  Request to Attend Form (includes new mileage rate effective January 1, 2025) - PLEASE DOWNLOAD FORM AND OPEN WITH ADOBE ACROBAT FOR FORMULAS TO CALCULATE PROPERLY
   
• "NEW"  Conference Claim Form (includes new mileage rate effective January 1, 2025 - PLEASE DOWNLOAD FORM AND OPEN WITH ADOBE ACROBAT FOR FORMULAS TO CALCULATE PROPERLY

• "OLD" Conference Claim Form (includes old mileage rate of .67 cents for claims up to 12-31-24) - PLEASE DOWNLOAD FORM TO DESKTOP AND OPEN IN ADOBE ACROBAT FOR MILEAGE TO CALCULATE CORRECTLY
   
• Revolving Fund Request Form
   
• "NEW"  Mileage Chart (Reflects new rate of .70 effective January 1, 2025)

• "NEW" Mileage Claim for use of Private Car Form (Reflects new mileage rate of .70 effective 1-1-25 - PLEASE DOWNLOAD FORM AND OPEN WITH ADOBE ACROBAT FOR FORMULAS TO CALCULATE PROPERLY

• "OLD"  Mileage Claim for Use of Private Car Form (Reflects new mileage rate of .67 effective 1-1-24 - PLEASE DOWNLOAD FORM AND OPEN WITH ADOBE ACROBAT FOR FORMULAS TO CALCULATE PROPERLY

The Request to Attend Interactive Form, the Claim Interactive Form (store stock #30-0-095), and the Revolving Fund Request Interactive Form (store stock #30-0-232) are all provided as an option to print instead of typing the forms. If you choose to use any of the Interactive Forms, please order the NCR sets from store stock. You may use store stock form #30-0-095 for both the Request to Attend Interactive Form and the Claim Interactive Form. Please place the NCR sets on the printer and choose the option “Print Form”. Please be sure to print on all NCR copies within the set (White, Yellow, Pink, and Goldenrod).

• Exemption Form BCSD Maximum Hotel Room Rate Form

The Request for Exemption from BCSD Maximum Hotel Room Rate Interactive Form is provided as an option to print instead of typing the form. If you choose to use the Interactive Form, choose the option “Print Form”, get required signatures, submit the original to Fiscal Services, and keep a copy for your records. You will not need to print on NCR paper.

If you have any questions regarding conference and travel, please contact Maria Quiroz at 631-4697 or Mayra De Leon at 631-4748.