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Equipment Inventory

Equipment Inventory

Equipment/inventory management of items purchased with federal funds:

LEAs must maintain documentation to substantiate that all equipment purchases are reasonable, necessary, and allowable in accordance with federal, state and program requirements.  (2 CFR Section 200.313 and 200.403-409; California Education Code (Ed Code) Section 35168; and CARES Act)
The LEA must conduct a physical inventory of the property and the results must be reconciled with the property records at least once every two years.  (2 CFR Section 200.313[d][2]; CSAM Procedure 410) 
During an FPM review: once the complete General Ledger has been provided, the reviewer will select a sample of invoices for review. Invoices should be itemized to identify exactly what was purchased and how the expenditure benefited the program.

 

 

Equipment Physical Check

  • A physical check of the equipment inventory has been completed and reviewed by the District in Destiny Resource Manager
  • Equipment Inventory Physical Check items have been completed:
    • All barcodes have been scanned and locations have been updated. 
    • All lost items have been identified.
    • Discard procedures below were followed.
    • Police report submitted for stolen equipment items.

Submit this signed page, and copy(s) of discard email and police reports (if any) to State & Federal Programs.

Police Reports  (check box that is applicable to your site):

  •  We do not have any stolen equipment for the 25-26 school year.
  • We are submitting police reports for stolen equipment. 

Equipment Discards (check box that is applicable to your site):

  • We do not have any discards for the 25-26 school year.
  • We are submitting discard documentation. 
  • Copies of signed email confirmations or google discard are included.

For All Discards: 

  1. Complete a Warehouse Service request and include the description, quantity, and the location where the items are stored.  Click here to submit your request via Google forms. 
  2. Print and sign Discard Request email, scan and email to castroj@bcsd.com  and lealh@bcsd.com  
  3. Copy of email/google form must be saved and submitted with Principal End of the Year Sign-off Form.
  4.  Keep Asset/ Inventory Tags On all items for discard. Do NOT remove the Asset Tag.
  5. Check the discard column on the $499 list in google for items less than $500.

__________________________________________________ _______________

Administrator Signature                                                                          Date

Return to State & Federal Programs by Friday, May 8, 2026

This form is part of FPM Documentation for all federally funded programs.