Equipment Inventory
Equipment Inventory
Equipment/inventory management of items purchased with federal funds:
LEAs must maintain documentation to substantiate that all equipment purchases are reasonable, necessary, and allowable in accordance with federal, state and program requirements. (2 CFR Section 200.313 and 200.403-409; California Education Code (Ed Code) Section 35168; and CARES Act)
The LEA must conduct a physical inventory of the property and the results must be reconciled with the property records at least once every two years. (2 CFR Section 200.313[d][2]; CSAM Procedure 410)
During an FPM review: once the complete General Ledger has been provided, the reviewer will select a sample of invoices for review. Invoices should be itemized to identify exactly what was purchased and how the expenditure benefited the program.
Equipment Physical Check
- A physical check of the equipment inventory has been completed and reviewed by the District in Destiny Resource Manager
- Equipment Inventory Physical Check items have been completed:
- All barcodes have been scanned and locations have been updated.
- All lost items have been identified.
- Discard procedures below were followed.
- Police report submitted for stolen equipment items.
Submit this signed page, and copy(s) of discard email and police reports (if any) to State & Federal Programs.
Police Reports (check box that is applicable to your site):
- We do not have any stolen equipment for the 25-26 school year.
- We are submitting police reports for stolen equipment.
Equipment Discards (check box that is applicable to your site):
- We do not have any discards for the 25-26 school year.
- We are submitting discard documentation.
- Copies of signed email confirmations or google discard are included.
For All Discards:
- Complete a Warehouse Service request and include the description, quantity, and the location where the items are stored. Click here to submit your request via Google forms.
- Print and sign Discard Request email, scan and email to castroj@bcsd.com and lealh@bcsd.com
- Copy of email/google form must be saved and submitted with Principal End of the Year Sign-off Form.
- Keep Asset/ Inventory Tags On all items for discard. Do NOT remove the Asset Tag.
- Check the discard column on the $499 list in google for items less than $500.
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Administrator Signature Date
Return to State & Federal Programs by Friday, May 8, 2026
This form is part of FPM Documentation for all federally funded programs.