Extra Time

BACKGROUND 

Extra time pay is earned when services are provided before or after contract duty time. BETA members can earn extra time pay for tutoring or extracurricular activities when the activity occurs before or after contract time.  

Option 1: Teacher provides services before or after contract duty time and submit time card and required documentation to earn extra time pay for services provided.

Option 2: Teacher provides services during contract time that continue into non-contract duty time.  Teachers earn extra time pay for the time services provided before or after contract time.

Option 3: Teacher provides services during contract time that continue into non-contract duty time.  Teachers flex contract time to earn extra time pay for the time services are provided and then “make-up” contract time that was used to provide the services.

Why is option 3 offered?

At some schools, student dismissal and contract time are 30-45 minutes apart and students are not able to go home and return for these services. To best serve our students and provide before or after school tutoring (ELT) or extracurricular activities during contracted (regular duty hours) and get paid extra time for these services, the contracted time that is used must be given back to the district.  Extra time can only be paid for time after contract hours or time made up during the same month. Teacher’s contracted time before or after school is intended for planning.  When contracted planning time is used to provide paid ELT or extracurricular activities, the planning time then must be made up, after or before regular duty hours on school campus.  

For Example: 

Teacher’s contract hours are 8:00 - 3:15. Students end their day at 2:30.  Rather than waiting until 3:15 to start tutoring, the teacher may use their contracted planning time to provide tutoring. However the 40 minutes for planning must still occur.  Teacher to tutor 2:35-3:35 pm would then need to stay on campus until  4:15  or arrive 40 minutes earlier than contract time to make up the 40  minutes  Teacher would need to make up planning time before or after their regular duty hours in order for the teacher to be paid for the extra time.  Teacher would need to stay.

Completing the  Accounting Document for Contractual Make up Time 

Section A - ELT or Extracurricular Activities that occur during contract time

1. Enter employee information, month and year 

2. Enter date of ELT or Extracurricular activity, start and end times (must match timecard)

3. Calculate total number of daily hours and total number of hours for the month during contract time.

Section B - Planning time that occurs after regular duty hours to give back (make up) the contract time used to provide and get paid for ELT or Extracurricular activities.

1. Enter date, start and end times, total hours, and description of work completed during make up time

Affirmation of Make up time

1. Employee sign and date completed form and submit with timecard

2. Principal sign and date

3. Give form to SFC or APL to scan signed form with a timecard to attach to Smartetools ET req when time is entered. 

4. Keep in your records for 5 years.

Please note: 

• All extra paid time requires a separate time card for pay with a description of the activity (time and effort).  Link to adobe fillable  Timecard

• Make up time must be earned within the same month 

• Make up time must be earned on campus.

• Overtime / Extra Time Form